Voice clock-in
Employees speak a punch — 'clocking in on the Miller job' — and confirm before it's recorded. No kiosks, no shared iPad by the door, no paper time cards. A tap works too.
Features
Everything Paidsley does — from a spoken clock-in to a frozen, audit-ready pay period. If a small business runs on hourly employees in California, this is the surface area.
Time tracking
How the day gets recorded — fast for employees, clean for payroll.
Meal and rest tracking
Breaks are tracked to the minute. Nudges land before a meal is late so it can still be taken on time. If a break is missed, cut short, or skipped by choice, the reason is recorded and the required one-hour premium is added automatically.
Location at punches only
Location is captured at the moment of a clock-in or clock-out — never continuously. A missing location flags the punch for review instead of blocking the employee.
Bilingual employee app
The employee app runs in English or Spanish, chosen per employee. Nudges, prompts, and confirmations all follow that setting.
California pay rules, handled
The math the state actually requires — computed, not approximated.
Overtime the California way
Daily overtime past eight hours, double-time past twelve, weekly overtime past forty, and the seventh-consecutive-day rule — layered together the way California requires, with no hour ever counted at overtime twice.
Two pay rates and task pay
Configure a second rate by day of week or by task. The correct rate is picked at clock-in, and overtime is paid at the weighted-average regular rate for the workweek.
Commissions and bonuses
Nondiscretionary commission and flat-sum pay are folded into the regular rate the way the law requires, with the retroactive overtime true-up that dual pay creates — not left off the check.
Salaried and exempt
Salaried non-exempt employees are paid a fixed weekly amount with overtime layered on correctly. Overtime exemption is set per employee — because salaried is not the same as exempt — and defaults to non-exempt until an exemption is documented.
Paid sick leave
Sick pay is priced by the method you elect — the workweek regular rate, or the 90-day lookback that smooths out commission timing — applied consistently and on the record.
Payroll, records, and trust
From a closed pay period to a file your provider can read — with a trail that holds up.
Time off and sick leave
Employees request time off from their phone. Admins approve or decline from the inbox, balances update, and a team calendar shows who's out.
Receipts and reimbursements
Snap a photo of a receipt from the employee app. Paidsley reads the vendor, date, and amount and attaches it to the pay period as a reimbursement.
Data-quality checks
Before a pay period can close, Paidsley flags the things that quietly produce wrong pay — an unclosed shift, a zero pay rate, a missing salary — and blocks the close until they're resolved.
Immutable payroll runs
Closing a pay period freezes every number with a full snapshot. Reopening requires a reason and preserves history. Editing a rate afterward can't silently rewrite what was already run.
Payroll export setup
Map your payroll provider's earning codes to Paidsley's pay categories, enter employee identifiers, and Paidsley checks the configuration is complete before you export.
Bring your balances with you
Seed each employee's starting PTO and sick balance from a report exported out of your current provider, so the two systems start reconciled.
Admin portal and roles
Desktop dashboard, per-period approvals, full employee records, a messages inbox, and reports. Assistants run the day-to-day with pay and personal details masked at the database level, not just hidden in the UI.
On the roadmap
Planned and in progress. Listed so you know where Paidsley is headed — not yet available.
Direct provider files
A ready-to-import payroll file for ADP RUN first, then Gusto, QuickBooks, and Paychex — replacing the generic CSV with a format each provider accepts natively.
Employee wage-statement detail
A per-employee, per-workweek record showing how each number was derived — the defensible artifact behind every paycheck.
Leave accrual engine
Full accrual and usage tracking with a ledger, so Paidsley can own PTO and sick balances end to end.
Alternative workweek schedules
Support for adopted 4/10 and 9/80 schedules under Labor Code §511, where the daily overtime threshold shifts.
An honest word on compliance
Paidsley implements California's pay requirements — overtime, meal and rest premiums, sick-pay rates, and more — and computes them to the minute. But every calculation is only as accurate as the data entered: the punches, the rates, the classifications, and your settings. No software can guarantee full compliance with every wage-and-hour requirement in every situation. Paidsley is built to help you get pay right — it is not legal advice and does not replace your own review.
Frequently asked questions
Does Paidsley guarantee my payroll is compliant?
- No software can. Paidsley implements California's pay rules and computes them to the minute, but every result is only as accurate as the data entered — punches, rates, classifications, and settings. Paidsley is a tool to help you get pay right; it is not legal advice and does not guarantee full compliance with every wage-and-hour requirement for every situation. Your own review still matters.
How does Paidsley handle overtime for employees with two pay rates?
- California requires overtime for dual-rate employees at the weighted-average regular rate, computed per workweek. Paidsley calculates it from the rate that was actually in effect at each punch — not a blended average across weeks — and layers daily, weekly-40, and 7th-day overtime without ever counting the same hour twice.
What happens if an employee misses a meal break?
- A one-hour premium is added automatically and appears on the payroll record. It is part of the pay period, not a note a manager can quietly remove.
Can a manager edit a punch?
- Yes, but nothing is overwritten. Corrections are recorded as new entries linked to the original, and the original stays in the audit trail. Once a pay period is closed, its numbers are frozen — a later rate change cannot silently rewrite history.
Does Paidsley track employees' location all day?
- No. Location is captured only at the moment of a punch, not continuously. A missing location flags the punch for review rather than blocking the employee from clocking in.
Try Paidsley with your team
If your company is already set up, sign in and get started. Otherwise, head back to the overview.